Student Record Retention & Disposition
Procedure #2631
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Section: 2631 Records Retention & Disposition |
Last Review Date: 4/18/24 |
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Responsible Area: Student Services - Registrar |
Effective Date: 04/25 |
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Policy/policies the procedure is based on: Policy 1470 |
Procedures that may be impacted by revisions: |
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Revision History: 11/21/94, 03/06/25 |
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1.0ÌýÌý ÌýScopeÌý
Students and Employees
2.0ÌýÌý ÌýPurposeÌý
To provide clarity in regard to the retention and disposition of student records.
3.0ÌýÌý ÌýDefinitionsÌý
4.0ÌýÌý ÌýProcedureÌý
4.1ÌýÌý ÌýThe following student records will be retained for three years, and then destroyed.
- Registration Forms
- Drop/Add Forms
4.2ÌýÌý ÌýThe following student records will be retained for three years after the last date of registration and then destroyed, except for graduates of the college. Files for graduates will be retained permanently.
- Application for Graduation
- Transcripts From Other Institutions and Evaluations
- Military Service Credit Evaluations
- Assessments of Non-transcribed Prior Learning
- Degree Contracts
4.3ÌýÌý ÌýThe following records will be retained permanently.
- Permanent Academic Record (NPC transcript)
- Final Grade Sheets
- Grade Change Forms
- Official FTSE Verification Rosters
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